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Recruitment of a Budget Specialist

Job description


Recruitment of a Budget Specialist, FSN-10; FP-5 (steps 5 through 14)
Announcement number: 12-41
Work hours: Full-time; 40 hours/week
Salary: Information on salary may be obtained from the Human Resources Office
Position Grade: FP-5 to be confirmed by Washington
All ordinarily resident applicants must have the required work and/or residency permits to be eligible for consideration.

Closing date: August 3rd, 2012

The U.S. Embassy in Kinshasa is seeking an individual for the position of Budget Specialist in the USAID Office of Financial Management (OFM).

Basic function of position

The basic function of this position is to perform a budgetary support role critical to USAID/Democratic Republic of Congo Program Office performance. The primary purpose of this position is to serve as the focal point in the Mission for maintaining, analyzing, and reporting budget and financial information covering the Mission program portfolio as a whole. This information is used to keep the Mission’s budget tracking and reporting systems current, in order to ensure the appropriate program analysis and planning. The quality of this data is critical to the Mission’s ability to manage current programs, plan new initiatives, and assess the impact of changes to budgets. The incumbent to this position is responsible for maintaining within Mission systems a series of regularly-updated files that are used by the Mission to report budget and financial information. S/he is expected to establish effective relationships with the high level USAID/DRC staff, the Mission’s Strategic Objective Teams, and senior USAID budget staff in USAID Africa Bureau’s Office of Development Planning. S/he is expected to become very knowledgeable in USAID’s policies, procedures, and regulations, including the substantive and administrative elements of USAID’s development assistance.

A copy of the position description listing all duties and responsibilities is available in the Human Resources Office

Qualifications required

NOTE: All applicants must address each selection criterion detailed below with specific and    comprehensive information supporting each item.

Education: Bachelor’s degree or its equivalent in administration, finance, accounting, economics, or a related field is required.

Experience: Three (3) years of budgetary and financial analysis as well as general interpretation of program data is required.

Language Proficiency: Level IV (Fluent) English and French are required.

Knowledge: Mastery of budgeting and the management of financial records is required. Knowledge of economic and social development programs in DRC and familiarity with development terminology is also required.

Skills and Abilities: Computer literacy in Word, Excel, and PowerPoint is required. Strong writing skills and ability to obtain and analyze data, and to prepare precise and accurate budget reports. Demonstrated tact and understanding in dealing with technical teams and USAID virtual team members. Incumbent should be a self-starter with strong organizational skills.

When equally qualified US Citizen Eligible Family Members (AEFMs) and U.S. Veterans will be given preference. Therefore, it is essential that the candidate address the required qualifications above in the application. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy. Currently employed US Citizen EFMs who hold a FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment, unless currently hired into a position with a When Actually Employed (WAE) work schedule. The candidate must be able to obtain and hold security and medical clearance.

Interested applicants for this position must submit the following or the application will not be considered:
Application for U.S. Federal Employment,
DS-174 - Job Application Form or

-       A current resume or curriculum vitae that provides the same information as a DS-174;

-       Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application.

-       Any other documentation (e.g., essays, certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above.


-       AEFM: A U.S. citizen, at least 18 years of age, who is eligible for employment on a Family Member Appointment (FMA) provided s/he:
-- Is listed on the travel orders of a Foreign or Civil Service or uniformed service member permanently assigned to or stationed at a US Foreign Service post or establishment abroad with a USG agency that is under COM authority.
-- Is resident at the sponsoring employee’s or uniform service member’s post of assignment abroad, approved safe haven abroad, or alternate safe haven abroad; and
-- Does not receive a USG annuity or pension based on a career in the US Civil, Foreign, or uniform services ;

-       EFM: Family members at least age 18 listed on the travel orders of a Foreign or Civil Service or uniformed service member permanently assigned to or stationed to a US Foreign Service post or establishment abroad with a USG agency that is under COM authority who do not meet the definition of AEFM above ;

-       Not-Ordinarily Resident (NOR): Typically NORs are US Citizen EFMs and EFMs of FS, GS, and uniformed service members who are eligible for employment under an American USG pay plan, on the travel orders and under Chief of Mission authority, or other personnel having diplomatic privileges and immunities ;

-       Ordinarily Resident (OR): A citizen of the host country or a citizen of another country who has shifted the main residency focus to the host country and has the required work and/or residency permits for employment in country.

The US Mission is an equal opportunity employer.


Human Resources Office

498 Ave Lukusa, Kinshasa
Phone 081-8806193