UNFPA Representative

Job description

UNFPA Representative, Democratic Republic of Congo (DRC), ICS-13 (D-1)


Category: ICS-13 (equivalent to D-1)

Duty station: Kinshasa (non-family duty station)

Post type: Rotational

Duration: One year (renewable)

Organizational Unit: Africa Regional Office

Closing date: November 9th, 2012 (5.00 p.m. New York time)


1.     Background

The UNFPA Representative plays the leading role in projecting the priorities and mandate of the organization at the national and/or area level. Through compelling advocacy and thought leadership, the Representative effectively positions UNFPA to be the visible centre of innovation and excellence on issues of population and development, sexual and reproductive health, and gender, human rights and culture. Placing the ICPD issues at the centre of the overall development agenda, the Representative plays a significant part in ensuring a coordinated and comprehensive engagement across the UN system, with bilateral donors and civil society, with national counterparts and other partners. The Representative provides leadership for the work of UNFPA in the country of assignment and is accountable for the UNFPA Country programme and operations in the country.

Key activities include:

-       Strategic direction, planning and management;

-       Programme leadership and representation;

-       Programme oversight and coordination• Management of resources.

Organizational setting:

Under the guidance of the Director of the Africa Regional Office, the Representative post is located in DRC in a programme country and has overall responsibilities for UNFPA representation, policy, programme, finance, staff and office administration in her/his country of assignment. The country of assignment is categorized as one which is large, or politically sensitive, or a location where UNFPA programme activities are highly visible, or in a contiguous group of countries. The Representative leads and motivates the UNFPA team in the development of innovative, relevant approaches for engagement on issues related to population and development, sexual and reproductive health and gender.

2.     Duties and responsibilities:

a.     Strategic direction, planning and management

-       Lead the positioning of UNFPA on strategic and substantive issues in the country on the basis of global and regional policies and strategies;

-       Lead and direct the process of scanning the environment on country level issues and analyzing the implications for the work of the Fund and the Country Office;

-       Identify and promote UNFPA’s comparative substantive role and specific contribution in the national development environment and agenda, and in the changing aid environment;

-       Provide overall vision, direction and management for the work of UNFPA in the country;

-       Establish priorities for the work of the Country Office in line with UNFPA priorities and substantive global, regional and country level priorities;

-       Establish processes to ensure that policies and procedures, programming tools and mechanisms, and sound business practices are incorporated into UNFPA country and regional operations;

-       Establish processes to ensure that state-of-the-art knowledge incorporated into the UNFPA knowledge sharing mechanism is available for use in country and regional operations;

-       Direct the process of establishing, building the capacity of and maintaining partnerships, alliances and networks in the region.


b.    Programme leadership and representation

-       Act as the principal adviser on country level issues to the Regional Director and senior management of UNFPA;

-       Act as senior advisor for the promotion of the organization’s capacity for effective delivery, including on the development of regional and global policies, positioning, strategies, and plans;

-       Provide leadership in the substantive development and execution of the organization’s country level policy dialogue and country programme, assessing and addressing implications of national trends on UNFPA’s work in the country;

-       Direct the process of developing strategies and plans for the implementation of the Country Programme, including for the delivery of technical assistance for capacity development and for humanitarian and emergency situations, and guide the implementation of these strategies and plans;

-       Represent UNFPA at the country level and provide its perspective in high level national, UN, and other initiatives and events;

-       Act as a leading spokesperson within the United Nations Country Team (UNCT), promoting effective coordination on development issues with integration of population and development and sexual and reproductive health issues in the larger development agenda;

-       Advocate and engage in policy dialogue for concerted action by the international community, the UN and national counterparts on issues related to sexual and reproductive health, population and development, and gender, human rights and culture, and creates awareness of the critical role of ICPD issues in the overall development agenda and the achievement of the MDGs, including in the development of CCA, UNDAF and other national development frameworks;

-       Actively promote and support participation of civil society and private sector in development process at national and sub-national levels;

-       Support the Resident Coordinator (RC) system and is an active member of the UNCT promoting inter-agency coordination and consultative processes;

-       Proactively contribute to and promote the UN reform process within the country UNCT context;

-       Initiate opportunities for South to South collaboration, especially for programme and technical support to countries in the region.


c.     Programme oversight and coordination

-       Oversee implementation of the country programme, ensuring that they reflect country priorities;

-       Ensure the application of results-based management and quality assurance frameworks and procedures for the work of the Country Office, including in the delivery of technical assistance;

-       Ensure the application of financial and substantive monitoring processes, and the evaluation of the country programme;

-       Establish processes for the incorporation of evaluation results in the work of the country office;

-       Promote and support national execution modalities through appropriate UN, sectoral or direct budget support modalities, based on a risk based approach;

-       Establish processes to ensure the Country Office complies with Audit recommendations;

-       Ensure UNFPA accountability for UNDAF results.


d.    Management of resources

-       Assume overall accountability for the management and work of the Country Office;

-       Propose and secure annual allocations for the country programme, and ensure the efficient and effective use of such resources in compliance with UNFPA financial rules, regulations, and procedures;

-       Direct the formulation and implementation of a resource mobilization strategy for the country, and mobilize, in coordination with IERD and the RO, additional financial resources for the country;

-       Develop and guide an integrated and systems approach to the work of the Country Office;

-       Oversee staff accountability, learning and career management within the office;

-       Supervise the Deputy Representative and other international and national staff, provide them with managerial direction and motivation;

-       Contribute to the appraisal of RC performance; ensure RC in the country is adequately briefed on UNFPA mandate and organizational strategies and priorities;

-       Communicate standards of performance, and assign responsibilities for achieving results according to the Country Office OMP and the PAD system;

-       Uphold standards for the recruitment and selection of the highest quality of staff for the Country Office;

-       Establish and maintain a harmonious working environment; seek to strengthen team-building by encouraging active participation and interaction at all levels; foster staff motivation, development and empowerment; and lead by example;

-       Establish a CO security strategy and plan in line with UN procedures and requirements;

-       Ensure an ethics-based approach to management of all human and financial resources.

Carry out any other duties as may be required by the Regional Director

3.     Core competencies

-       Values/Guiding Principles;

-       Performance management;

-       Developing People/Fostering Innovation and Empowerment;

-       Working in teams;

-       Communicating information and ideas/Knowledge Sharing;

-       Self-management/Emotional intelligence and Conflict Management/Negotiating and Resolving Disagreements;

-       Analytical and Strategic Thinking/Results Orientation/Commitment to Excellence.


4.     Functional competencies

-       Advocacy/advancing a policy oriented agenda;

-       Results based programme development and management;

-       Leveraging the resources of partners / building strategic alliances and partnerships;

-       Innovation and marketing of new approaches;

-       Job knowledge / technical expertise.


5.     Qualifications

-       Advanced university degree in one or more of the following disciplines: Public Health, Medicine, Sociology, Demography, Gender, International Relations, International Development, Economics, Public Administration, Management or other related field;

-       15 years of increasingly responsible professional experience in public administration and international development of which at least 8 years in the field of population and development at the international level;

-       Proven ability to lead and manage teams to achieve demonstrable results;

-       Strong interest in development work, especially the mission of the United Nation Population Fund and dedication to the principles of the United Nations;

-       Field experience is essential;

-       Fluency in English and French is required. Working knowledge of another official UN language is desirable.

UNFPA provides a work environment that reflects the values of gender quality, teamwork, respect for diversity, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply.

We offer an attractive remuneration package commensurate with the level of the position. The package includes a competitive salary plus housing allowance, home leave, health insurance and other benefits.

1/ No expectancy of renewal in accordance with UN Staff Regulation 4.5

How to apply:

UNFPA has established an electronic application management system. This allows applicants to create a candidate profile, which can be updated regularly and submitted for more than one vacancy.

Download the Step by Step Guide to Applying in the E-Recruit System of UNFPA at http://www.unfpa.org/employment/application_guide.doc. Please print out the Guide for your reference during the registration and application process. Notice: There is no application, processing or other fee at any stage of the application process. UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.

In accordance with the rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, are required to renounce such status upon their appointment. Exceptions to this rule are very limited and can be made only for:

a)     stateless persons;

b)    Newly appointed staff members who have applied for citizenship by naturalization, when such citizenship will be granted imminently;

c)     Acting staff members in the General Service and related categories with permanent residency status, on promotion to the Professional category;

d)    Staff members appointed under a temporary appointment.

Please understand that UNFPA is not in a position to provide advice on or assistance in applying for any citizenship.