Food, Income and Markets Programme Manager

Job opportunity

Food, Income and Markets Programme Manager

Closing date: December 06th, 2012


1.     Description

Contract Length: Two Years Date Needed By: Mid March 2013 Accompanied / Unaccompanied: Unaccompanied
Exact Job Location: Shamwana, Katanga Province, DRC. Reports To: Area Manager Responsible For: FIM programme team and the support systems team

Liaises With: Logistics and Administration Coordinator (Lubumbashi), WASH programme manager and Assistant Country Director for Programmes. Job Purpose: To oversee the implementation and development of the FIM (Food Income and Markets) programme in Katanga, by providing direct leadership, mentoring and management support to the FIM team, while ensuring that programme quality standards are adhered to, so that the programme objectives are achieved.

2.     Main duties & Responsibilities

a)     Programme

-         Lead the development, implementation and monitoring of Concern’s FIM programme, in line with best practice and Concern policy;

-         Ensure that all interventions that form part of the Katanga FIM programme follow the project cycle as defined by Concern. This includes carrying out Contextual Analyses, baseline surveys, mid-term reviews, end-line surveys and final evaluations while monitoring takes place throughout the implementation timeline;

-         Provide technical and strategic direction in relation to FIM activities (off-farm income generation, improved agriculture techniques and improving access to markets), and disaster risk reduction;

-         Facilitate linkages where possible, to local NGOs, district level extension services, microfinance institutions, community based organizations and private sector operating in the Shamwana area for effective project coordination;

-         Ensure that all staff and partners participate in the designing of and are informed of all programme related plans and activities and that programme plans are adhered to;

-         Identify and assess the capacity needs in livelihoods, food security and value chain analysis for staff and partners involved in the programme; seek effective and efficient ways to build their capacity, plan and implement capacity building initiatives;

-         Support the development of mechanisms and tools that facilitate staff and partners to document lessons learnt and models of good practices from our FIM work and share good practice;

-         Contribute to national strategic planning ensuring that best practice globally and nationally in FIM programing is included;

-         Ensure that the FIM programme receives all the relevant resources in a timely fashion, ensuring that resources and inputs are ordered well in advance and liaising with the logistics and administration functions in the field and Lubumbashi;

-         Ensure programme quality through the adherence of Concern and other standards and policies, including the HAP standards, ensuring they are understood by staff, beneficiaries and partners in Katanga, and take the lead in implementing Complaints Response Mechanism (CRM) initiatives in the programme area;

-         Ensure that cross-cutting themes, such as HIV&AIDS and Equality are mainstreamed appropriately across the FIM programme;

-         Undertake regular monitoring and support visits to programme sites, providing feedback to staff, and closely monitor the follow-up recommendations;

-         Ensure the implementation of the Programme Monitoring and Evaluation (PM&E) system in collaboration with the programme staff to measure the results and impact of Concern interventions;

-         Track programme expenditure through monthly management accounts prepared by Finance, making necessary adjustments to programme activities and future budget revisions to ensure that programmes and support functions are managed in line with the agreed programme objectives;

-         Prepare submissions to donors where necessary including the design of narrative proposals and completion of supporting documents including budgets and budget narratives;

-         Provide internal monthly reports to the Area Manager and develop routine FIM reports which are appropriate to Concern and donor standards and requirements. Systems Development and Management;

-         Oversee compliance to Concern and donor policies, procedures and procurement requirements;

-         Develop, review and maintain management systems that support effective and efficient implementation of the FIM programme in Katanga;

-         Overall responsibility for the management of the Shamwana office, including the overall financial budgeting and expenditures, staff management, administration and security;

-         Support HR in recruiting, managing and supporting programme staff in ensuring that there are clearly defined roles;

-         In coordination with the HR and Area Managers, ensure that the programme is adequately staffed and raise job requisitions and job descriptions well in advance when necessary;

-         Line manage the Programme Officer (PO), FIM Assistant Field Officer (AFO), Construction Engineer and the Accounts Administrator;

-         Conduct Performance and Development Reviews (PDRs) for direct reports, in a timely fashion;

-         Ensure staff complies with the Programme Participants Protection Policy (P4) and the Code of Conduct.


b)    Safety and Security

-         Take the lead on ensuring that the Security Management Plan (SMP) is implemented;

-         Report all security related issues to the CD and the Security Focal Person.


3.     Qualifications and Experience Required


-         A third level degree in an agronomy, rural development, small business development, or other related professional field;

-         Strong technical background and experience in agricultural production and marketing;

-         Experience in working with an NGO at Programme Management/Coordination level overseeing systems such as HR, Logistics, Administration or Finance;

-         Demonstrated experience of representing an international NGO with local authorities, government, civil society, donors and other stakeholders;

-         Demonstrated experience of best practice in programme design, monitoring and evaluation;

-         Experience of working in remote locations;

-         Good negotiations and communication skills;

-         Experience of mentoring, supporting and training staff;

-         Proven experience in managing security and working in insecure environments;

-         Ability to work with distant supervision;

-         Excellent French and English, both written and verbal.


4.     Desirable Education


-         Masters in Programme Management, planning or related thematic subject (FIM);

-         Demonstrated expertise in one or more of the following areas: community development, food security, working with partners, capacity building.


5.     Special skills, Aptitudes or Personality Requirements


-         Dynamic and willing to take initiatives to complete assigned tasks;

-         Strong leadership skills and ability to manage change effectively;

-         Delegation, time management and prioritising skills and coping with a broad range of demands;

-         Strong analytical and problem solving abilities;

-         Empathy with Concern’s Vision and Mission.

Concern has a Staff Code of Conduct and a Programme Participant Protection Policy which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them. In this context staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Concern Staff Code of Conduct candidates acknowledge that they have understood the contents of both the Concern Staff Code of Conduct and the Programme Participant Protection Policy and agree to conduct themselves in accordance with the provisions of these two documents. Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on Concern ensuring that the names of any new employee or volunteer do not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List).

Any offer of employment (either paid or voluntary) with Concern Worldwide will not be made pending a clearance check being conducted on the applicant. For additional information please consult our web site or contact the Human Resource Division in our Head Office. Concern Worldwide is an equal opportunities employer and welcomes applications from all sections of the community.

6.     How to apply

All applications should be submitted through our website at by closing date. CV’s should be no more than 4 pages in length. Due to the urgency of this position, applications will be short listed on a regular basis and we may offer posts before the closing date.