Deputy Director of Programs

Job description

Deputy Director of Programs

Location: Bukavu

Closing date: January 20th, 2013


I.              Details

The International Rescue Committee is one of the largest providers of relief and development assistance in the Democratic Republic of Congo with an annual budget of approximately US$ 80 million and over 1000 staff. In seven of DRC’s provinces, IRC implements programs in the sectors of health, governance & community development, women’s protection & empowerment, education, and emergency response through a network of nine field office and a range of institutional and community partnerships. IRC is seeking an experienced and dynamic professional for the position of Deputy Director Programs.


The Deputy Director of Programs (DDP) South Kivu provides leadership to and oversight of the IRC’s programming in five sectors of intervention in South Kivu (Health, Community Recovery, Gender-Based Violence, Education and Emergency Preparedness & Response). The DDP also works closely with the Deputy Director in North Kivu to ensure holistic and quality support to IRC’s programming in both Kivu provinces in the sectors of Health, Gender-Based Violence and Community Recovery.

The Deputy Director of Programs reports to the Kivus Provincial Director and directly supervises five Program Coordinators who are responsible for the direct implementation of programs and management of their program teams, as well as the Grants Manager. This position has close working relations with the Deputy Director of Operations (DDO) for South Kivu, the Deputy Director for North Kivu, the Finance Controller, as well as Kinshasa-based technical staff.

II.             Responsibilities


1.     Program Management – Implementation, Monitoring and Evaluation

-       Provide overall leadership and management to IRC programs in South Kivu, ensuring strategic program direction, managed growth and compliance with IRC and donor regulations ;

-       Working in collaboration with Program Coordinators and Technical Advisors in DRC HQ, ensure that program implementation is managed closely through the rigorous use of structured, updated workplans, spending plans, indicator tracking sheets and approved monitoring & evaluation plans ;

-       Provide supervision to Program Coordinators to ensure the financial health and performance of each of the IRC projects. Ensure expenditure within each project is monitored on a monthly basis against spending plans, and that well-structured corrective action is initiated and tracked where required ;

-       Actively participate in monthly Grant Review Meetings, Grant Opening and Grant Closing meetings ;

-       Work in close collaboration to Program Coordinators, Technical Advisors in DRC HQ and the Grants Team to ensure the development of timely, high quality and regulation compliant activity reporting per IRC and donor guidelines.


2.     Strategic Planning & Management

-       Monitor program developments and determine strategic opportunities, working closely with Kinshasa-based technical staff and the provincial management team ;

-       Play an active role in the planning and execution of DRC country sector strategies and advocacy strategies in relation to program areas ;

-       Provide strategic leadership to the individual Program Coordinators to identify and develop areas for improvement in program quality and foster synergies between program sectors at the provincial level.


3.     Program Quality & Development

-       Ensure the provision of appropriate technical assistance to portfolio sectors from within IRC/DRC, from the IRC’s technical units and from external consultants or partner agencies ;

-       Play a key role in designing and implementing fundraising strategies and project proposals in conjunction with the provincial and country leadership ;

-       Ensure that program monitoring and evaluation systems are in place and adequate to the task ;

-       Provide a leadership and coordinating role on crosscutting programmatic issues and questions of inter-sector program integration and collaboration, engaging at both provincial and country levels.


4.     Policies / Compliance

-       Coordinate with Grants Managers and provide support to the Grants Unit ;

-       With the individual Program Coordinators, assume responsibility for executing program activities and achieving contractual deliverables ;

-       Review major compliance issues on grants and contracts within the portfolio sectors.


5.     Staff Development

-       Assist in developing job descriptions and recruiting sector staff (national and international) ;

-       Identify staff development opportunities for senior sector staff ;

-       Work with the Deputy Director for Operations South Kivu to ensure the appropriate training of current staff and the comprehensive orientation of new staff ;

-       Ensure that regular, high quality staff performance monitoring and evaluations are conducted for all sector staff.


6.     Liaison-Representation

-       Identify funding opportunities and track them ;

-       Develop a sound understanding of the IRC’s programs to be able to professionally represent the IRC and the IRC’s interests to implementing partners, the government, and donors ;

-       Assist the Provincial Director and Kinshasa-based Technical Directors in developing a strong relationship with donors and in the development of appropriate advocacy actions.


III.        Requirements

-       4-6 years work experience in a program management role, with several of these being in an international NGO ;

-       Experience working with a complex donor portfolio ;

-       Demonstrated ability for rapid analysis of very complex issues, strong decision-making, and translation of programmatic priorities into operational strategies ;

-       Very strong computer skills (Excel, Word, PowerPoint, and Outlook) ;

-       Excellent human resource management skills, interpersonal skills, cross-cultural communication and experience in managing a multi -ethnic team ;

-       Diverse background in programs, with strong understanding of emergency related activities ;

-       Willingness to travel extensively to visit field sites and endure basic living conditions when travelling to these field sites ;

-       Ability to work well in unstable security environments, and under intense administrative and programmatic pressures ;

-       Interest and ability in ‘big picture’ thinking and planning ;

-       Fluency in English and French (spoken and written) required.

Specific Security Situation/Housing:

The DDP will be based in Bukavu, South Kivu. While security in Bukavu is generally calm, civil conflict is ongoing elsewhere in the Kivu provinces, and the area is considered unstable at times. The DDP will initially be provided with comfortable shared housing arrangements within a compound overlooking Lake Kivu.

How to apply: