Associate Director of Operations

Job description

Associate Director of Operations
Location : Kinshasa
Reports to : Country Director
Status : Full time
Deadline :
November 23rd , 2013


      I.        Job summary

The Elizabeth Glaser Pediatric AIDS Foundation is seeking an Associate Director for Operations in Kinshasa, DR Congo to support the attainment of the Foundation’s overall goals by providing operational support to EGPAF DRC program. Reporting to the Country Director, this position oversees the operations department which is comprised of finance, contracts and grants, human resources, budget and financial analysis and administration functions.


    II.        Essential duties and responsibilities

-         Management and supervision of sub-grants, finance, human resources, administration, logistics and procurement activities in support of the country program ;

-         Ensure compliance with the Foundation and donor specific policies, rules and regulations ;

-         Assume responsibility for purchasing and payment within guidelines set by the Country Director ;

-         Help establish and build collaborative working relationships with the HQ office, other EGPAF country offices and in-country partners’ related departments ;

-         Oversee the budget development process ensuring effective and efficient allocation of program Resources ;

-         Coordinate the preparation of financial and administrative reports, analyze and interpret financial data, and participate in strategic planning efforts ;

-         Participate in the country office senior management/leadership team meetings ;

-         With the senior management, implement and manage a team building program for country staff,including formal training, personal and profession peer support, mentoring and professional development ;

-         Coordinate grantee proposal review process and ensure compliance with solicitations and donor regulations ;

-         Coordinate pre-award evaluations and assessments of potential grantees as needed ;

-         Analyze, verify and review grantees proposal budgets to ensure donor compliance and reasonableness ;

-         Coordinate the assessment of grantee risk and implement appropriate systems and agreements to minimize risk ;

-         Ensure the timely and appropriate close-out of sub-grants and coordinate the close-out process ;

-         Maintain up-to-date knowledge of donor rules and regulations ensuring implementation at all times ;

-         Monitor grantee procedures designed to comply with rules and regulations ;

-         Manage and provide oversight on sub-granting strategy of all country office new business proposals, contracts and grants.

   III.        Required qualifications

-         Bachelors Degree is required; A Master degree in business Management, Operations or any other relevant field is highly desired ;

-         Eight years’ experience in Finance or Accounting position of which a minimum of 3 years experience in a similar position ;

-         Demonstrated financial management experience including preparing, managing and monitoring budgets, banking contracts and negotiations ;

-         Demonstrated ability to exercise financial and administrative oversight of sub-grant programs ;

-         Proven leadership capabilities and solid experience managing, mentoring and developing staff ;

-         Experience in developing and managing the implementation of procurement and logistics policies and procedures ;

-         Professional qualification in Finance or Accounting e.g. CA, CIMA, and ACCA is an added advantage ;

-         Proficiency in the Microsoft Office products.

  IV.        Knowledge, Skills and Abilities

-         Understanding of and experience in HIV/AIDS management is an added advantage ;

-         Working knowledge of donor regulations including USAID, DFID, Global Fund, UN and other major international donors ;

-         Good understanding of and experience in the international development sector ;

-         Solid grant management and budget oversight skills and experience ;

-         Ability to establish and maintain effective working relationships with Ministry of Health andand other stakeholders ;

-         Ability to perform and prioritize multiple tasks.

    V.        How to apply

To apply for this position, please send your C.V. and application letter (in word or PDF format only) to No phone calls or paper applications will be accepted.

Elizabeth Glaser Pediatric AIDS Foundation is an Equal Opportunity Employer