AUDIT CONSULTANT

Lieu                                                                         :  Kinshasa, RD CONGO

Date limite de candidature                                       :  10 June 2012

Type de contrat                                                        :  Individual Contract

Niveau du poste                                                       :  International Consultant

Langues requises                                                    :  Anglais et Français

Date de commencement                                           :  27-Aug-2012

Durée du contrat initial                                            :  Per proposal

Devoirs et Responsibilities

OAI is looking for an experienced auditor to participate as a team member in the internal audit of the DRC Pooled Fund, in a team of two auditors for UNDP, and cooperating with audit teams from other participating organizations (OCHA, FAO and UNICEF).

The Audit Consultant is required to perform a comprehensive financial and management audit (as a team member) of the DRC Pooled Fund. The Audit Specialist will normally focus on the financial and administrative related aspects of the audit.

• Review compliance and performance of the Administrative Agent function exercised by UNDP: receipt, administration and management of contributions received from donors; disbursement of funds to the Participating UN Organizations in accordance with the decisions of the Humanitarian Coordinator within 3-5 business days; provision of periodic (annual and final) financial reports on the Pooled Fund Account to the Humanitarian Coordinator, contributing donors and the Pooled Fund Board; and provide the Humanitarian Coordinator, the Pooled Fund Board and Participating UN Organizations with the statements of donor commitments, deposits and transfers to Participating UN Organizations and other financial information related to the Pooled Fund;
• Review how UNDP discharges its function of Managing Agent: ensure timely disbursements of funds to NGOs in accordance to the decisions of the Humanitarian Coordinator under the standard allocation and the Reserve; ensure programmatic and financial follow up, including projects monitoring and evaluation and audits of NGO projects; receive the narrative and financial reports from NGOs for funded projects and provide financial expenditure to the Administrative Agent in accordance with the timetable indicated in the MOU; and provide adequate inputs for the Annual Report of the Pooled Fund operation, based on the information received from the NGOs;
• Assess the costs related to UNDP’s functions as Administrative and Managing agent respectively.

The exact distribution of work and detailed audit steps to be conducted will be communicated at the beginning of the assignment (early September 2012).

Without limiting the generality of the foregoing, the main functions of the Audit Consultant engaged to perform the audit of the DRC Pooled Fund include:

During the fieldwork phase:

• Conduct interviews and tests as necessary, in accordance with generally accepted auditing standards, and make conclusions on the adequacy of internal controls and the remedial action that may be required to correct any deficiencies that may be identified. In certain high risk programmed areas where there is evidence of lapses or weaknesses, in depth substantive testing may have to be undertaken. Findings, both positive and negative are discussed and confirmed with the client staff;
• Prepare a draft report containing statement of audit findings for discussion with the senior managers of the office prior to the departure of the audit team from the country at the end of the audit fieldwork.

During the reporting phase:

• Prepare and finalize the working papers and audit report in accordance with the OAI standard operating procedures taking into account comments received from the audited and management during the exit meeting. Draft reports are to be finalized within two weeks from the end of the audit fieldwork;
• Perform any other task for the timely completion of the audit missions and other assignments in relation to the range of services provided by the audit team, as required.

Expected duration of Assignment:

The assignment is planned over a total of 20 working days over the period 4 September to 19 October 2012, with mission in Kinshasa, DRC from 10 September 2012 to 21 September 2012 (excluding travel). An initial kick-off telephone meeting will be organized between the UNDP audit Team Leader and the Audit Consultant the first week of September. All necessary documentation for the preparation of the audit will be provided then to the consultant.

Supervision:

The Audit Specialist will report directly to OAI Team Leader in charge of the audit assignment.

Deliverables:

• One day before the end of the audit fieldwork (20 September 2012), a memo (exit meeting notes) on the audit work done, reportable issues and possible recommendations for all audit areas assigned to the Audit Specialist;
• Within two weeks from the end of the fieldwork, a draft report developed based on the issues of the exit meeting notes, and validated by UNDP OAI, should be submitted for review and acceptance of OAI, together with all audit working papers. Within four weeks from the end of fieldwork, the final audit report taking into account the review points by OAI should be provided.

Compétences

Core Values & Ethics:

• Demonstrates integrity and fairness;
• Displays cultural sensitivity.

Teamwork:

• Embraces extra responsibility;
• Builds team morale & consensus.

Task Management Skills:

• Produces timely, quality outputs;
• Exercises sound judgment/analysis;
• Develops creative solutions;
• Handles multiple tasks.

Communications:

• Writes clearly and convincingly;
• Speaks clearly and convincingly;
• Has good presentation skills;
• Listens actively and responds effectively.

Professional:

Demonstrates ability to perform and/or manage the following services, in accordance with professional standards:

• Operational audits;
• Performance audits;
• Financial audits;
• Project audits.

Technical:
Demonstrates ability to use the following tools:

• Microsoft office suite;
• Electronic working paper software (GRC);
• Enterprise Resource Planning systems.

Qualifications et expériences requises

Education:

• Advanced university degree in accounting, audit, business administration, commerce or related field.

Experience:

• A minimum 5 years experience in external/internal auditing. Experience at the international level would be an advantage;
• Professional certification (Certified Internal Auditor – CIA; CA; CPA, etc.) desirable;
• Experience in international organizations, not-for-profit organizations, Non Governmental Organizations or humanitarian/development aid projects is desirable;
• Willing to travel internationally, which may include areas with hazardous working conditions.

Language Requirements:

• Fluency in French and in English.

Terms of payment:

The offer should include a fixed contract amount for 20 working days (5 days preparation, 10 days audit fieldwork and 5 days reporting) itemizing:

• Fees, total and per day;
• Flight ticket cost.

An additional Daily Subsistence Allowance (DSA) will be paid by OAI based on travel dates and at the UN rate applicable at the time of travel (USD 276 per day as of May 2012 and USD 98 for airport transfer). Hotel reservations will be made by UNDP. 80% of the DSA and airport transfer would be payable in advance, prior to the period of travel.

Payment will be made upon submission of invoice and the acceptance of the final report by OAI. All invoices should include the dates worked.

Submission requirements:

The following documents must be submitted in order to be considered:

• CV of the Audit Consultant;
• Summary of information: size and number of staff, legal and financial information, organigramme and structure (applicable for companies only);
• Copy of professional certificate(s), if any;
• Financial proposal (itemized by fee and travel).

Profile of the audit consultant must be uploaded via UNDP Jobs site. All requested submission documentation should be submitted in French or English at the following email address, with subject: Audit Consultant-DRC no later than 10 June 2012. Companies must also apply through the UNDP Jobs site filling in their application based on the proposed consultant’s profile and sending their documentation to the following email address, with subject: Audit Consultant-DRC.

Email: oai.bids@undp.org

In case you need any clarifications, please contact the Email address above with subject Audit Consultant DRC – Clarification.

Le PNUD s’engage à recruter un personnel divers en termes de genre, de nationalité et de culture. Nous encourageons de même les personnes issues des minorités ethniques, des communautés autochtones ou handicapées à postuler. Toutes les candidatures seront traitées dans la plus stricte confidentialité.